OSRT Board Meeting Minutes 2011
Board Meeting 1/15/11
Pre-Annual Board Meeting 4/7/11
Annual Meeting 4/9/11
August Board Meeting 8/20/2011
OSRT Board Meeting
Saturday, January 15, 2011
Salem Hospital, Salem, Oregon
CALL TO ORDER:
Michael Saker at 10:39 amPEOPLE PRESENT:
Michael Saker, Julia Harshberger, Bobbi Guzman, Lee Ann Reed, Cheryl Rue, Susan Putnam, Susan Castanette, Barbara Smith, Randy Harp, Robbyn Scriven, Jeanne Olmstead, Wendy SullivanBUSINESS:
Approval of October minutesJulia Harshberger made a motion to pass the minutes as they are, Cheryl Rue seconded and the motion passed unanimously.
President’s report: Michael SakerThe Executive Committee has been meeting separately and making decisions in an effort to help streamline the board meetings. A Bylaw Committee will need to be formed so that the OSRT can be changed to meet the ASRT new requirements. Additionally, there may be old bylaws currently in place that the board finds need revising. Lee Ann requested that each of the board members read through the current bylaws and send any suggestions for changes to her no later than February 11. The Merrill Lynch funds have been discussed and decisions are being made by the Executive Committee on how and where to invest this money, this is an ongoing process.
Executive Administrators report: Lee Ann ReedMembership – OSRT now has 208 members, an increase since October
Financial – 2010/2011 budget info was handed out. The membership dues are down but this is
because most are received in June - this is typical. The seminar budget includes Diamond Lake and
other planned seminars, including the mammography seminar in May. There will be a budget
meeting on February 22nd at Lee Ann’s home. Michael, Cheryl, Susan P. and Lee Ann will plan to
attend. Everything else for the budget is on track at this point. Julia made a motion to move
$20,000 from the checking into the Merrill Lynch Blackrock accounts - $10,000 into Blackrock A and
$10,000 in Blackrock B. Cheryl Rue seconded and the motion passed unanimously.
Cheryl has been working with the colleges on setting up recurring scholarship awards:
- Portland Community College
- Linn Benton Community College
- Oregon Institute of Technology
She received more information from Lee Ann at today’s meeting and will continue in this pursuit.
OBMI report: Barbara Smith and Randy HarpRandy and Barbara attended the OBMI meeting on January 7th. Topics discussed included the use
of bladder scanners by non-ultrasound technologists. OBMI decided that since many ultrasound
techs have never even seen a bladder scanner it is okay for MAs and others appointed by the
doctors to use these devices. OBMI also ruled that it is appropriate for RNs and other
non-ultrasound trained individuals to operate diagnostic ultrasound equipment. Randy and Barbara
think we should send a letter to the OBMI stating the OSRTs position on the use of ultrasound
equipment by non-ultrasound trained individuals. OBMI rules no longer allow for on-the-job
cross-modality training. A variance was requested by OHSU for use of MRI in research – OBMI did not
reach a decision on this topic. Randy suggested that there always be an OSRT member at the OBMI
meetings in order to keep tabs on decisions being made by the OBMI. The OSRT board should be
aware of those decisions.
The upcoming OBMI meetings are slated for April 22, July 8 and October 7.
No one present to report.
Mammography report: Jeanne OlmsteadThis year’s conference is set for the 21st of May at the World Forestry Center. The location may be changed as the time approaches, as there was some difficulty finding a venue on this particular weekend. They are working on getting 8 credits for this seminar. Michael informed Jeanne that after this year’s mammography conference the OSRT board will need a budget proposal for each future year’s conference. Lee Ann will be working up a standard form for these types of budget proposals.
Eugene report: Randy HarpThe Eugene seminar was not held in 2010. It was cancelled after only 8 people signed up out of the 200+ invitations sent out. A couple hundred dollars was spent on mailings for that event. An evening meeting will be held in Eugene to see if there continues to be any interest in that area. Robbyn does not believe there is enough interest for continuing these meetings. Randy would like to give it another shot though. It was decided that they must present a proposal to the board if and when they decide to go ahead with another Eugene seminar.
COMMITTEE REPRTS:
Annual Meeting Chair: Susan Castanette & Cheryl RueSusan spoke with the Hood River venue and solidified our time with them in April for the annual meeting. A $500 deposit was sent to Wild Bill’s for casino night. It was decided that the top three winners of that event would receive baskets: Robbyn, Michael and Cheryl/Susan P. will make up these baskets. We will also try to come up with some door prizes for others, including two OSRT memberships. The board decided on the theme “A Sure Bet for Your Future”. Prices for this years meeting will stay the same as last year. Each board member will be required to bring two bottles of wine for the wine toss, possibly more if we can find donations. The registration brochures will be mailed out during the first week of February. Michael said he would request a current mailing list from the ARRT for technologists in Oregon and SW Washington.
Annual Meeting Education: Barb SmithBrittney Van Fleck, Toshiba and Steve Dillingham have requested vendor tables at the annual meeting. Participants for the Disability Panel will receive $100, which Barb already agreed to. The board chose to allow up to a $30 cash/gift for each speaker along with thank you cards. Barb will work on finding suitable gifts. There will be an ASRT representative present at this years meeting. However, Michael has not gotten a response from ARRT about a representative from their organization, he’s made two attempts via written letter.
Properties: Randy HarpRandy purchased a new projector. He says it’s a very nice machine that can be used with only a thumb drive and doesn’t require a computer to be hooked up to it. We have one presenter but may need another one. They cost roughly $40. The board decided that this expense could come out of the committee expenses in the budget. Randy requires advanced notice from any speaker who may need special presenting equipment.
Registration: Jeanne OlmsteadNothing further to discuss
Legislation: Randy HarpRT in DC will be held March 13-15 this year. ASRT will donate $400 toward one delegate attending and Randy is willing to go again this year. The OSRT already has $700 earmarked for this event and Michael made a motion to move an additional $400 from the miscellaneous funds to pay for Randy’s time at RT in DC, not to exceed $1500. Cheryl Rue seconded and the motion passed unanimously.
The CARE Act is being put on hold for a while, as there is now serious discussion by congress on how each and every bill directly ties into the constitution. SB 3737 will be replaced by another HB number in mid-February.
Publications: Kathy HeapeKathy is currently working on Skiagram. Tom is working on something from OBMI.
Website: Barb SmithEmailed out an example of what we could have Terry Pleger do for our website. We need to decide on a dollar amount that we’d be willing to spend. Julia will get quotes from others on building and maintaining a website. Currently the OSRT spends $300 per year on our website.
Diamond Lake: Susan Castanette, Susan PutnamA physicist from the Salem Hospital may be willing to speak; Susan P. will follow up on that. Lee Ann reminded Susan and Susan that budget proposals now need to be presented in advance. The dates for this year are September 10 and 11. Randy and Barb may speak again this year.
Historian: Randy Harp and Susan PutnamBobbi will get the old secretarial books and info to Susan Putnam via Michael; Lee Ann will then place these in storage for safekeeping.
Scholarships: Cheryl RueNothing further to report
OLD BUSINESS:
Change “chapter” to “committee” within by-laws, see above discussion. A Bylaw committee will be formed. Everyone agreed that Bart should be part of this committee due to his extensive experience. Susan Putnam had a new OSRT pin made out of engraved acrylic – prices for gold and silver are too high in today’s economy. She also ran into copyright issues with some of the places. The acrylic pins are much larger and have a better clasp. The only concern is that the letters OSRT are spread out around the edges of the pin. It was decided that we should try having another pin made with OSRT along bottom of the pin and a thinner border, maybe 1/3 of the size of the new pin. The background will remain gold with a blue logo. Susan will have another example made to these specifications.
Julia began a Facebook page for the OSRT. It is posted as a professional page and people can only make comments, no pictures or video links allowed to be posted except by Julia. She is more than willing to do this if people send the pictures to her.
Susan C. asked about the ASRT affiliate application that she gave to Michael at the last meeting. Michael had forgotten to do this, but said he will follow up now. Susan also asked about leadership academy applications. No one has followed up on this, either. Michael will also follow up on this.
NEW BUSINESS:
There is some concern about political topics being discussed by speakers at our meetings. The board wants to be clear that we do not support these topics during the seminars we sponsor. Lee Ann suggested that we indicate our stance in the information that speakers receive from the education chair prior to the event. Barbara will check out the information that ASRT and ARRT provide to their speakers.
Meeting adjourned
by Michael Saker at 1:16pm.Minutes respectfully submitted by Bobbi Guzman.
(Back to top)
OSRT Pre-Annual Board Meeting
Thursday, April 7, 2011
Hood River Inn, Hood River, Oregon
CALL TO ORDER:
by Michael Saker at 2:45 PM.PEOPLE PRESENT:
Lee Ann Reed, Michael Saker, Julia Harshberger, Bobbi Guzman, Cheryl Rue, Susan Putnam, Barb Smith, Susan Castanette, Jeanne Olmstead, Robbyn Scriven, Randy Harp, Wendy Sullivan, Gaile McGregor, Peggy KeithAPPROVAL OF OLD MINUTES:
Julia made a motion to pass the January minutes with changes, Michael seconded. Motion passed unanimously.PRESIDENTS REPORT:
Michael SakerDiscussed proposed investment changes through Leo Kowalski with Cascade Pacific Financial Group.
EXECUTIVE ADMINISTRATORS REPORT:
Lee Ann ReedMembership has jumped, now at 253.
Financial report: Reviewed 2010/2011 budget and Statement of Financial Position dated 04/05/11. Also discussed the proposed budget for 2011/2012. Barb says Terry has proposed a fee of $1000 for getting the new, updated website up and going, this is in addition to his base pay of $500 per year. The majority of people present like the new website. The decision was made to pull $1000 of the interest income from the Meryl Lynch account and put it toward next year’s budget with that additional $1000 going to the web page expense. Michael made a motion to pass, Julia seconded and the motion passed unanimously.
Cheryl Rue made a motion to pass the proposed budget for 2011/2012, Susan C. seconded and the motion passed unanimously.
Discussion about the mailing list for annual conference and mammography meeting not being complete, even the current Vice President and Secretary/Treasurer did not receive them. Gaile will help Lee Ann merge the current spreadsheets she has on file in an effort to prevent this from happening again.
BOARD CHAIR REPORT:
Cheryl RueCheryl has gotten the three $500 scholarships out to the Radiology programs in Oregon: Linn Benton Community College, Portland Community College and Oregon Institute of Technology. Lee Ann mentioned that LBCC did charge an additional $25 fee for registering the scholarship online. Next year the board will want to send this money to LBCC via postal mail.
VICE PRESIDENT REPORT:
Julia HarshbergerJulia has been working on finding new members who are interested in running for the board this year. Gaile McGregor has expressed interest in being elected for Secretary/Treasurer for the 2011/2012 year. Peggy Keith is considering running for the Vice President position. Of course the floor will be open to any other interested candidates at Saturdays board meeting and Julia encouraged people to let her know if any one expresses interest prior to that meeting.
RADIATION THERAPY REPORT:
No one present to reportThe Radiation Therapy committee has not been active with the OSRT for the last several years. We discussed listing their committee as inactive on the OSRT website. Randy suggested that we send a letter out to Stacy Grubb – Michael will get in touch with her in an attempt to know what their intent is for continuing to be involved with OSRT.
MAMMOGRAPHY REPORT:
Jeanne Olmstead & Cheryl RueThey are up to 7.5 CEs for this year’s mammography conference. It will be held at the World Forestry Center in Portland, OR on May 21, 2011.
EUGENE REPORT:
Randy HarpAgain we discussed the lack of interest in the Eugene area for the last couple of years. Robbyn and Randy both agree that it does not make financial sense for the OSRT to continue trying to get this committee up and running. Randy suggested a formal letter go out to Eugene members to see if they vote for or against keeping the Eugene committee active. There may be some joint venture with the ASRT that OSRT that could afford members a discounted rate if they were active members with both organizations.
COMMITTEE REPORT:
Annual Meeting Chair - Susan Castanette & Cheryl RueEverything is looking good for this weekend, we have almost 100 people signed up at this point.
Annual Meeting Education – Peggy Keith & Barb SmithASRT has approved the CE credits for the Annual Meeting. Peggy and Barb did find speaker gifts. They decided on local food items – jams, jelly, coffee, honey, etc, and will put these together in little buckets to present to each speaker.
AM Site – Barbara SmithFor 2013 AM she is looking at three places in the Bend area: Shilo Inn, Mt. Bachelor Village Resort and The Riverhouse. These sites will be presented during the annual meeting on Saturday and OSRT members will vote for their preference.
Properties – Randy HarpRandy purchased a new presenter, which he will loan to the OSRT as needed.
Registration – Jeanne Olmstead97 people registered at this point.
Legislation – Randy HarpAt the state level: Brought up the fact that in 2014 any technologists who were taking x-rays when OBMI came into being must be licensed. There are a handful of techs out there that are still practicing but have never had any formal education.
There are new OBMI board members and Randy stated the importance of having an OSRT representative at each OBMI meeting. The next one is scheduled for Friday, April 22nd – Barb Smith believes she can attend.
At the national level: Walden, Wu and Wyden may be co-sponsors. Merkley and Schrader are also looking promising.
Website – Barb SmithBarb will get in touch with Terry about making the change over to the new OSRT website (see information discussed during the Financial Report from Executive Secretary above). Susan suggested that several people besides Barb take the initiative to review the website on a monthly basis and suggest changes. It was also recommended that we add the ability for people to register online for membership and conferences/seminars. Barb will check with Terry on this.
OLD BUSINESS:
Bart made some changes to OSRT bylaws. We will review these more over this weekend or at an upcoming board meeting.
ASRT Affiliate – we are a back up affiliate for this year, ASRT only has 10 slots available each year. Michael will try to apply as soon as he possibly can for next year, which should be within the next several months. He will also request a mailing list for 2011 from ASRT for membership renewal in July as we have not done so for this year yet.
NEW BUSINESS:
Susan Castanette brought up a member who needed a duplicate CE list from Diamond Lake last year. We need to decide what we will do with registration documents from year to year – sign in sheets, CE lists, etc. OSRT has a legal obligation to keep these documents.
When board members or others are contacted by outside people to list links on the OSRT website this information should be forwarded on to Michael for further review and decisive action.
Meeting adjourned
by Michael Saker at 5:10 pm.Minutes respectfully submitted by Bobbi Guzman.
(Back to top)
OSRT ANNUAL BOARD MEETING
Saturday, April 9, 2011
Hood River Inn, Hood River, Oregon
CALL TO ORDER:
by Michael Saker at 1:14 pmIntroductions of the head table
special guests were:Diane Mayo from ASRT, David Howe and Margaret Lut from Radiation Protection Services, and Ed Conlow who is the new director of OBMI.
Diane Mayo gave a summary of current happenings and upcoming events with ASRT. She discussed the ASRT Affiliate Program, Leadership Academy, Image Gently, Image Wisely and member discounts, among others – information for each is listed on the ASRT website: asrt.org
Ed Conlow from OBMI discussed this organization and his new role. He is interested in hearing from Oregon RTs with suggestions and kudos about OBMI. He left his card at each place setting for this annual meeting and encouraged people to contact him.
David Howe from RPS spoke about his organization and their role not only with medical imaging devices but also with other equipment and environmental radiation monitoring. The RPS website is public.health.oregon.gov. Margaret Lut from RPS also spoke. She is the head person with RPS who inspects medical imaging equipment in the state of Oregon.
Michael Saker acknowledged the members who were instrumental in OSRT this past year, as well as life members, veterans and past OSRT presidents.
The Sergeant of Arms counted the voting members present and a quorum was established.
Julia Harshberger opened the floor to nominations for the coming year.- Michael Saker, president
- Susan Putnam, president elect
- Peggy Keith, vice president
- Gail McGregor, secretary/treasurer
Diane Mayo from ASRT inducted the new officers to their positions.
Barb Smith presented information about 2013 OSRT annual meeting, which will be held in Bend, Oregon. The possible meeting locations are:- The Shilo Inn
- Mt. Bachelor Village
- The Riverhouse
Meeting adjourned
by Michael Saker at 2:13 pm.Minutes respectfully submitted by Bobbi Guzman.
(Back to top)
OSRT AUGUST BOARD MEETING
Saturday, August 20, 2011
CALL TO ORDER:
by Michael Saker at 9:45 amPEOPLE PRESENT:
Gaile McGregor, Lee Ann Reed, Robbyn Scriven, Susan Putnam, Cheryl Rue, Michael Saker, Jeanne Olmstead, Peggy Keith, Randy Harp, Barb Smith, Bart PierceBUSINESS:
APPROVAL OF POST ANNUAL BOARD MEETING MINUTES:Lee Ann asked that the minutes pages be numbered in the future.
Cheryl Seconded, Susan Putnam moved, motion passed with unanimous approved.
- Michael reported that he cleared up an issue with the Oregon employment office not recognizing Lee Ann as an employee, but as an independent contractor.
- He is working on getting the ARRT address list.
- Barb mentioned there is an online form to have an ARRT Guest Speaker come to our meeting.
- Lee Ann presented the 2010/2011 Budget year-end final report, and the July/August 2011/2012 Budget report.
- Michael asked if we had received numbers on the investment money yet.
- Lee Ann brought the latest report and passed it around for review, and explained how the new account allows for cash withdrawals to feed the scholarship fund if needed.
- Nothing to report.
- Robbyn suggested we set up a revolving system with each school to communicate with us every August.
- Barb noted that most schools distribute funds in the spring.
- Robbyn said it would be nice to have a photo of the scholarship recipients each year for the website.
Peggy reported she’s been very busy with her family right now.
PRESIDENT ELECT REPORT: Susan Putnam- Susan gave Barb some names of physicians for speakers, and Barb has at least three speakers confirmed.
- There will be no breakouts this year.
- Jeanne reported there were 104 people at the May conference.
- Income was $10,895 for the conference.
- The meeting was at the World Forestry Center, and the food bill was only $2500.
- There will be a meeting next year on May 19, 2012 at the Forestry Center again.
- Michael asked for the current mammography committee members’ names to be added to the website.
- The Committee next meets Sept 17th.
- Cynthia Thompson of the Oregon Mammography Chapter will be attending the October Board meeting.
- Jeanne asked the board to confirm that the mammography committee members are members of the OSRT and ASRT.
- Barb suggested that one of them apply to be the Mammography Chapter delegate for ASRT. Barb said they have to be in the ASRT Mammography chapter for 2 years and belong to their state society, to qualify as a delegate. The ASRT pays all the expenses for them to attend the meeting.
- Lee Ann reported that we did make money at the meeting.
- People enjoyed the poker night.
- It was suggested having a Trivia night next time too.
- The 2012 OSRT Annual Meeting will be at the Red Lion in Salem April 13 & 14, 2012.
- Barb will email a tentative speaker schedule.
- Cheryl talked to the coordinator and confirmed we have one main room.
- Vendor tables will be in the room or in the hall – we will decide when we get there.
- The January meeting will be there as well, so we can tie up loose ends then.
- We will need a board room for the meetings on Thursday 12th and Sunday 15th.
- Vendor tables – we get 25 tables for free.
- We will also need a room for Friday night.
- We should look at the lighting in the hallways in January, because they are rather dark.
Barb will have tentative schedule at next meeting.
AM SITES 2013: Barb Smith- Barb contacted the Red Lion, the Hilton, and the Valley River Inn in Eugene; the Village Green in Cottage Grove; and Seven Feathers in Canyonville.
- She will report back in October after hearing from all.
- We need access to mamms projector, but with only one breakout we’re doing ok.
- We also need to have a laptop at Diamond Lake.
- The room is large, so we want the brightest projector we can get.
- We just need to make sure we have a backup laptop and projector.
- Peggy reminded us for the need to put in fresh batteries each day for the remote control.
- OBMI – had a special meeting about letting other people move the flouro table in IR suites. Barb reported that RPS (Radiation Protection Service) has a rule about that already, so the rule can’t be changed. RPS and OBMI will work together on the rules, and Barb requested to be on that committee.
- RCIS does have certification for radiation safety and RCES doesn’t have certification for radiation safety when they do radio frequency ablations.
- Randy noted that it’s still important that we have people attending the OBMI meetings.
- The next meeting is October 7, 2011, to discuss the low pass rates (below 50%) of Limited License Techs.
- Randy can’t attend that so we need another member to attend.
- Discussed the nursing scope of practice limitations with performing ultrasound.
- Randy said some OBMI approved talks weren’t accepted by ARRT. Just because OBMI approves it, doesn’t always mean ARRT will.
- There are a lot of 1 hour meetings on the OBMI website, but a lot of those topics don’t qualify for Limited Techs.
- Barb discussed the email addresses which will be assigned to each position, and explained that the person holding that position will have to login and check that email. That provides continuity from one year to the next.
- Barb will provide directions at the October meeting on logging and checking OSRT email.
- Lee Ann reported that Terry set up a Paypal account on the website, and people can now register online. However, the group discussed that the Paypal setup as it needs to be cleaned up, and should be a seamless process.
- We have our ASRT approval, OBMI should be ready Monday.
- There will be a BBQ Saturday night.
- Friday, Barb suggested bringing in Pizzas and cooking them. Everyone liked that idea.
- The Physicist is coming Friday night.
- Discussion of other people who might be attending and where they would stay.
- Robbyn will bring the computer.
- The mamm projector is with Cynthia in Washington, but Randy will bring the new one and a backup.
- Carpooling plans were made.
- Baskets were discussed - a cigar themed one, an OSRT membership prize, a movie basket, and a mamm themed basket were also suggested.
- Peggy can pick up the mamm projector if Cynthia can get it to Vancouver Radiologists.
- There was discussion of reimbursing Travis and Lori for their flight in advance of the meeting. The Board agreed to reimburse them at the meeting.
- We need more history for the website and Barb, Randy, and Susan Putnam need to go through the books and condense them down to one book.
- If you have things for the historians, please bring it to the January meeting.
- Fall Board Meeting – October 22 at Salem Hospital
- Winter Board Meeting – January 14 at Red Lion in Salem
OLD BUSINESS:
Bylaws – copies of the revised by-laws were distributed for discussion.- Page 2, fees:
- Discussed changes to this section. Fees will be set by a unanimous vote of the board.
- Discussed Item H/D which allows for members to pay half years’ membership.
- Page 3, Section 6
- Delete this and move to the new Article IX.
- Reinstatement belongs with that as well.
- Article IV
- Section 3 Election – leave the election at the annual meeting.
- Article VIII Section 4
- Delete this section.
- Article VII Committees
- Bart has a new section to add here regarding modality or geographic specific committees.
- Article VI Section 1
- Remove representatives from modalities from the board.
- Bart will send out these changes and will send it to ASRT.
NEW BUSINESS:
Discussed Life Members.
Meeting adjourned
by Michael Saker at 11:55 am.Minutes respectfully submitted by Gaile McGregor.